The following steps have been taken by the University in response to the presidential directive on 15th March, 2020:
- All non-essential travel by both staff and students have been suspended until further notice.
- All learning was suspended on 16th March 2020, following a senate resolution on the same day. Communication to all staff and student was also released the same day. In the communication, students were given until 6AM on Thursday 19th March 2020 to clear from their halls of residences. Modalities for the stay and welfare of international students were worked out since they could not travel. Additionally, postgraduate students at the stage of data analysis/writing their theses will continue to be supported by their supervisors through electronic means.
- Staff providing essential services in the following departments were asked to remain: - Health Services, Public Health, Central Services, Finance, Security, Farm, Fish farm, Mushroom Production and Transport.
- To enforce social distancing, the University requested all staff working in non-essential areas not to report on duty, however, they will be advised to utilize their pending leave days during this period.
- University Management offices to remain open during this period, with the Vice-Chancellor available throughout the period and one (1) University Board Management (UMB) member being on duty for a week to assist as shown below:
S/No. Name Cell phone Dates 1. Prof. Teresa Akenga, Vice-Chancellor 0721485561 Available throughout the period 2. Prof. Ruth Otunga, DVC (ASA) 0722 699864 14th – 20th March, 2020 3. Dr. Ben Mwasi, Registrar (Planning) 0722 621855 21st – 27th March, 2020 4. Prof. Paul Tarus, Registrar (Academic) 0725 000150 28th Mar – 3rd April, 2020 5. CPA Ereu Totona, Ag. Finance Officer 0722 904690 4th – 10th April, 2020 6. Dr. Ben Mwasi (Registrar, Planning) 0722 621855 16th – 22nd May, 2020 7. Prof. Paul Tarus (Registrar, Academic) 0725 000150 23rd – 29th May, 2020 8. CPA Ereu Totona (Ag. Finance Officer) 0722 904690 30th May – 5th June, 2020 9. Prof. Wilson Ngétich (DVC AF) 0722 366751 6th – 12th June, 2020 10. Prof. Phillip Raburu (DVC PRE) 0746 261700 13th – 19th June, 2020 11. Mr. Stephen Anditi (Senior Legal Officer) 0724 810151 20th – 26th June, 2020 12. CPA Francis O. Ikapel (Ag. Registrar Administration) 0721 563368 27th June – 3rd July, 2020 13. Prof. Ruth Otunga, DVC (ASA) 0722 699864 4th – 10th July, 2020
Staff working in the Management offices have also developed a rota to ensure offices remain open and services are offered.
- Academic staff working from home are to:- complete processes for examination (which were on going before the suspension of learning) and attend to student supervision through electronic means. Non-academic staff whose services may be required from time to time will be recalled, if the task cannot be completed remotely.
- Hygiene measures undertaken: On Saturday 14th, the University introduced washing of hands at entry points using soap and water and hand sanitizers. All traffic (vehicles and pedestrians) was directed to use one official entry, where it is mandatory for staff to wash hands. More hand washing points were introduced within the University.
In addition, for health personnel, appropriate PPEs were procured and health services staff were trained on 20th March 2020, by a team from the County Government of Uasin Gishu.
The University has acquired hand-held infra-red thermometers for use at entry point and at health services. Additionally, the university will purchase two beds in case there is need for any isolation in the University Health Clinic before transfer to MTRH.
There has been continuous sensitization to staff through communication via bulk sms; University hotline; Website and Whatsapp group - “UoE Health Watch”.
- The University has put in place an ad-hoc Emergency Response Team coordinated by the Deputy Registrar Administration.